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RE: HPP Biz - mermaid53 - 10-26-2015
Highlights of the Membership Mtg 10/25/2015....
Before the meeting got underway, a member made a motion that owner input be increased to 5 min instead of the usual 3 if/when members needed it. The motion passed.
A member asked if the board members who were present, John Rudolf, Craig Crelly, Janice Ashford and Jo Maynard would introduce themselves. Ruth Mizuba was sitting in the audience and didn't introduce herself. The member said she didn't come to meetings often enough to keep up with who is who. After John introduced himself, he stated he was on the board for 3 yrs and his main objective is to get us back to basics. Cutting the grass, filling potholes etc. He'd like to have a chat w/the GM and find out how long it takes to cut the grass, what kind of schedule the crew is on and if it can be improved, and whether we need to add more road crew. He also stated he will be professional in his board duties and welcomes member input. He added that the board had a vacant seat if anyone wanted to sign up. (A personal note: John filled a vacant seat that will be completed June 2016).
The Treasurer gave a very detailed report which answered questions that a particular member had inquired about. She said once the audit is wrapped up, financial reports will be available in the office for members. She added that if anyone has any questions to feel free to contact her. The member thanked her and commended her for the fine job she's been doing. She noted that the Treasurer had been working diligently during the time we had no bookkeeper on the job and thanked her again.
A member had asked to add an item under New Business before the agenda was approved, "Elect more members to the Finance Committee". The membership voted in 2 new members. The former Pres and Treasurer from the 2013-2014 board tenure.
Again under New Business a nominating committee was formed. Six members volunteered. Most are members who have previous experience on that committee.
Under owner input a member discussed forming a Playground Committee. She stated that several subdivisions have playgrounds, one w/a pool even, and HPP being the largest subdivision has nothing. Several members volunteered. There's been $15,000 in a fund for a couple years or more for playgrounds. The plan initially will be to locate a spot on HPP's 20 acres near the hui. More monies will have to be raised to fund a playground which includes the regulation base it will sit on. (Any fund raisers out there?)
A member asked about the outcome of restriping our roads and putting reflectors down. He said that someone had asked the board about this at a previous board mtg. One of the new board members stated it was on his to do list.
The board member sitting in the audience stated she wanted just to be a "member" at today's meeting, and said since it was a membership meeting that the membership should find someone to run our meetings. This was in response to a member question as to why the board member wasn't sitting w/her peers on the board.
During owner input someone asked what the status was regarding the park, and it was referred to this board member in the audience. The topic went round and round as to the status, who's court the ball is in regarding the attorney letters between the County and HPP. I'm sorry but I lost track as it became very convoluted w/"when I was President blah blah blah". She refused to go to the mic so it was difficult to hear everything.
I gathered this person dropped the ball bc she's no longer President and I think the topic concluded w/another board member stating they will look into it. This board member got up to the mic later during owner input and spoke of the sabotage that the "group of 10" was doing. She agreed that the road striping needs attention some time in the future.
A member asked about the financial reports that were supposed to go out in July/Aug. The reply was that they are sitting in the office waiting for the current President to write a President's Message. (I thought the previous President had already written one to be added to the financial report mailer. In it she said that she was asked to write a report as the outgoing President. It's still up on our website)
A member stated during owner input that the oath the board members take and sign when they take their seats is a binding contract to follow our bylaws and policies. That our bylaws do not state that straw votes are allowed, especially when all the board members haven't been contacted. When all board members haven't been contacted, that the vote should be null and void. Straw votes are for emergencies only, not voting for committee members or any other non emergency business.
A member got up during owner input stating he was confused. There are no cops at the meetings and the 2 sides are co-mingling now, which he surmises is a good thing. He wanted to know the status of the lawsuit as he's not heard anything for quite some time. The VP addressed his main concern and that was about whether the association's insurance company will be covering all legal costs, and I "think" this was inclusive of any monies that could be paid out to the terminated employees if they won their case. Her reply was yes.
I will continue Old Business in a separate post bc of the length of this post.
RE: HPP Biz - Katarina - 10-26-2015
Thanks for the info Mermaid and look forward to the rest. It is appreciated since I could not attend yesterday. One note... is it a typo that the new board member has been on the board for 3 years?
RE: HPP Biz - kalakoa - 10-26-2015
There is property set aside for commercial use. With the rapid growth in HPP.I don't think it would be hard to find a developer to build.
That property is still "zoned Ag", and I've seen references to a covenant that further restricts the use.
It would also take a lot of traffic off of 130.
Absolutely -- and if schools were built, some children would be within walking distance.
I think HPP needs to bring in some professionals who know how to make this come about.
Yes. Start with a development consultant (to get the appropriate rezoning), then bring in the high-powered lawyers when County/State refuse to allow it. Should only take about 5 years, during which time the traffic on 130 will keep getting worse...
RE: HPP Biz - shockwave rider - 10-26-2015
quote:A few points:
Originally posted by kalakoa
There is property set aside for commercial use. With the rapid growth in HPP.I don't think it would be hard to find a developer to build.
That property is still "zoned Ag", and I've seen references to a covenant that further restricts the use.
It would also take a lot of traffic off of 130.
Absolutely -- and if schools were built, some children would be within walking distance.
I think HPP needs to bring in some professionals who know how to make this come about.
Yes. Start with a development consultant (to get the appropriate rezoning), then bring in the high-powered lawyers when County/State refuse to allow it. Should only take about 5 years, during which time the traffic on 130 will keep getting worse...
There is conflict between the original plan for the development created by the developer and the zoning created by the county. The county zoned all of HPP Agricultural lands, so anyone wanting to deviate from that has to get a special use permit since so far the county has not been willing to rezone those parcels.
The commercially designated lots are not owned by the HPPOA, they are in private hands, I think the original developer still owns them, but I am not sure. They are the ones who would have to push for rezoning and so far they are just banking the land.
The HPPOA controls the lots designated for schools and parks, there are tight restrictions on what those lots can be used for.
RE: HPP Biz - kalakoa - 10-26-2015
The county zoned all of HPP Agricultural lands
State designates Ag. County has the limited power to set lot size.
RE: HPP Biz - shockwave rider - 10-26-2015
quote:
Originally posted by kalakoa
The county zoned all of HPP Agricultural lands
State designates Ag. County has the limited power to set lot size.
Zoning is a county matter, the state does some large scale designations of areas as agricultural, conservation or resource lands for example, but the county does the actual zoning.
RE: HPP Biz - kalakoa - 10-26-2015
county does the actual zoning
County can only zone within the State designations, of which there are four: Urban, Rural, Conservation, and Agriculture. Each of these have corresponding County subtypes.
Example: County can only zone Commercial within lands the State has designated Urban. This is why an Ag-to-C upzoning (usually) requires an additional petition to State LUC, because only State can reclassify lands as Urban.
RE: HPP Biz - mermaid53 - 10-26-2015
After John introduced himself, he stated he was on the board for 3 yrs and his main objective is to get us back to basics.
Sorry for the unclear post...what I meant is John said he'll be on the board for 3 yrs to come. He thinks it's a 3 yr seat that he's occupying. It ends in June 2016. But he can apply for a board seat again if he wishes as there will be several openings coming up in June.
RE: HPP Biz - mermaid53 - 10-26-2015
Under Old Business the business opened up with the motion that was on the floor from the June 2015 membership meeting. The Pres wanted to move the business along but there were members present who weren't at the last mtg and therefore wouldn't know how to vote. So I asked that we familiarize these members first. Questions were asked about the agenda and the June minutes stating the topic was "tabled" at the June membership mtg. The fact is that the motion was shut down due to lack of quorum after a few members stood up and left the room just before the final vote was taken. The Pres adjourned immediately. The Treasurer confirmed my story.
The board walked away thinking the motion had died, end of subject. They took action during the 3 months since the June membership mtg that made evident this was their stance. If they actually thought it was "tabled", tabling means no action should've taken place since the last membership meeting. And they were informed a few times over the past few months that a motion was on the floor therefore no action should take place to no avail. (hence the labeling Group of 10 and accusations of sabotage by a couple board reps and the harassment and retaliation towards a couple members of the "Go10").
Since June, the board decided to do the work in house meaning that costs and other details for the project is different than the board previously reported at a board mtg 5-6 mos ago. With all discussion behind closed doors the membership no longer knew what was going on and suddenly saw clearing and grubbing work a couple months ago.
The motion was revised slightly before the vote was taken: "The membership would like a chip seal presentation be given at a membership meeting. To include the pluses and negatives, the total costs of labor and material (base coarse and chip seal) per road, and what kind of schedule they'll be using to decide which roads get chip sealed first. No work on chip seal is to be done until this presentation and membership vote of approval occurs."
The motion passed after much deliberation and discussion. Including discussion that the board had already moved forward w/chip seal work prepping the roads using our road crew who should be maintaining our easements instead. Discussion ensued about permits and a contractor license requirement. Which seemed to point that the board might be back to square one in outsourcing the work. A debate occurred over the necessity of the board getting 3 bids and the language in our Corporate Policy. The board stated our corporate policy only requires 3 bids when we are dealing w/county, state and fed grant projects. A comment was made that logically most people would get more than 1 bid for any contract work. (Especially a project of this magnitude).
One member made an aggressive outburst stating the GM isn't in conflict of interest if he is our contractor working at his usual pay. He then verbally attacked me stating I was deliberately blocking his view to the President whenever he raised his hand to speak. He happened to be sitting right in front of the mic so anyone standing at the mic would be blocking his view. He nodded off sev times during the discussion period...maybe he was dreaming he had raised his hand. This is the same member who confronted me at the last board mtg.
As anyone will attest, I stood off to the side numerous times intentionally during board and member discussions so all could have a clear view of each other during the discussions. I did not obstruct any member who raised their hand wanting to ask a question. The Pres didn't call an out of order and the member continued his rant to which I requested that the Pres call an out of order. When I defended myself, the Pres then called both of us out of order.
I learned yesterday that the proper way of handling oneself in this situation when being verbally assaulted is to stand there and take the abuse and patiently hope the Pres will call "out of order". Being a petite woman and verbally assaulted by a large man yelling false accusations in my face in close physical proximity while the board just sat there is incomprehensible and unprofessional.
After, an attempt was made to amend the motion by a nay sayer. According to a member, per RR's a member who had just voted a yes vote, could make such a motion. The amendment was to include allowing one test road be done since some work had been done already. Most agreed the test road should be on a busy road but didn't know which road. We only have 3 mos until the next membership mtg and the discussion was that it wasn't long enough to get accurate results either. A vote was taken and the motion to amend the previous motion failed.
The former Pres during owner input had accused the Bylaw Committee of working in secret, "that rumor is they are wanting to change all of our bylaws and take the board's power away". (She was gone by the time the BLC gave their report) The BLC report:
"The By-Laws committee consisting of 7 members of the association meets every second and fourth Thursday of the month, from 5pm to 7pm here in the conference room. We have recently created a form to allow for and to encourage member input. The form is available at the office. At the beginning of each meeting the agenda provides for member input, whether it be from a submitted form or in person. Our meetings are open to all members whereby an opportunity is provided for their comments and/or suggested revisions.
We continue to thoroughly review, discuss and revise Articles of the By-Laws to ensure its applicability to our Association. It is our intent that the final draft that will be presented to the membership for approval provides for a workable, concise and well thought out document that will govern the Association with the best interest of the members foremost in mind."
The BLC has minutes to provide for our website and will be posted in the very near future. April 2015-Oct 2015. (edited for typo in 1st para)
RE: HPP Biz - Katarina - 10-30-2015
It took a few re readings of Mermaids recap of the meeting, speaking with someone who attended and doing some research to understand what is going on. It is 100% factual that proper permits need to be applied for, current and on file for grubbing, chip seal etc. Chip seal is NOT road maintenance, it is road improvement and the federal government may have requirements that need to be met as well as the state and county. None of this has apparently been done. We also NEED 3 bids from qualified contractors who have licenses and are bonded and insured. Only truly stupid people would vote for a project that has no recourse if things go south. I do not understand the mentality of those willing to bury their heads in the sand and do business like children. We have insurance on our homes and cars don't we? This GM is no more than a road crew supervisor. Not showing up to a membership meeting or willing to give a presentation that has been asked for for how long now.....many months. He is not doing his job as GM. Jo is still running the show and pulling all the strings. Did they rewrite his duties as well? And the argument that was given that he used to have a license but it expired qualifies him to chip seal. I am so tired of this nonsense logic.I am positive most of us would love to see if chip seal is for us but pick a well traveled road and give it a couple years instead of potentially throwing money away. It sounds like things were going circular on the motion to stop all chip seal work and could have ended up like the previous meeting until a motion to rescind was made. This seems to have been a brilliant way to bring the topic back on track and get the original motion to stay before there was no longer a quorum. My concern is that they do not head the motion and continue on with the project. I say this because, they have not obeyed 1 request for US the owners yet. Our money seems to be their playground. I did hear there are a couple new Finance Committee members now. And that these are people who are already educated in our finances. Maybe we will finally get some real answers instead of the same old run around. This is the best news we as HPPOA members have had in a very long time. The new bookkeeper may be in for a rude awakening on who her real boss is.