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Some highlights on the board mtg last night...it was raining so hard it was difficult to hear. We later moved into the library about 30 min or more into the mtg which made a huge difference. Personally I like the library if we can all fit. It seemed more personable, audio is improved and communication is better.
Greggor Ilagan spoke about the park. He wanted to reassure us that we have his full commitment to this project. He said the next step is the resolution on council floor to start acceptance of the 20 acres. The land is only to be used for a park.
New council person will convert ownership back to HPP w/in 5 yrs if the county doesn't fulfill their part. He said the planning and design is approved and can move ahead. There's no money @ this time for construction and when the time comes for construction to start, it wouldn't be finished w/in 5 yrs.
Once the resolution is passed, Greggor would like HPP to form a Park Committee on the planning and design project. He said the crew that will maintain the park on 26th would also be responsible for maintaining the park property on corner C & L Rds makai side and Hilo side of Beach DE.
There was discussion of the county taking over Kaloli but the county said it's not up to county standards. (Our signage and encroachments are the issue) Greggor said this wasn't to be discussed further at this time and down the road it could be brought up.
Someone asked if the park would only be for HPP residents. Greggor said the park will be for HPP but there won't be enforcement by them to turn away non residents.
I'll break here and post the other items for the meeting on a 2nd post.
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The GM reported that a 1996 water truck has been purchased. Spraying has begun on the roads. They've begun widening the roads and in 2-3 wks will be completed and chip sealing will begin.
The HRC reported they've received 15 applications for the 2 openings..bookkeeper and office mgr. Interviews are done and the HRC has narrowed it down to 2 considerations for each opening. I don't know if hiring was on the agenda for the exec session last night. Someone asked who tasked the HRC to do all this action since none was given at any board mtgs? The HRC member didn't know.
The Path Committee, NW, Albizia Committee, Emergency Action Committee and Community Action Committee did their reports but it was difficult to hear much of it bc of the waterfall on the roof.
After moving to the library, the meeting cont'd...The GM explained the HPP keys topic...it will cost $500 to rekey all the locks in the ofc, warehouse and hui. Everything will remain the same in using the faciities and checking out the keys. There will be less keys floating around. The GM said we had so many keys, and w/all the employee turn over, it was a security issue. He wants to protect all of our assets. There was an issue at first w/this whole topic bc the GM had sent out a letter to the NW about the change w/the key situation w/out going through the board first. All the board members claimed they didn't know anything about the letter that was sent out.
During owner input, a member gave a report on her findings w/the finances. She gave a specific amt unaccounted for; the outstanding road fees had increased significantly, and the "sweep" acct wasn't correctly handled and accounted for in the year end report. She asked for more information to be provided on the discrepancies. Also sd was that board members used to get more detailed financial information previously in their board packets. This hasn't been done w/this board.
Another owner asked when the board voted to move ahead w/chip seal. That there's a motion on the floor from the membership mtg. He added that the signage in HPP hasn't been installed to HPP's Sign Policy standards or to county codes. We are a private subdivision but our roads are used publicly 24/7 which puts us into publicly used roads category. This brings liability to the association to not adhere to these regulations. He also asked when the board was going to re-stripe our main drags and put down reflectors.
Another person piggy backed onto these topics. It was stated they're violating our bylaws and RR's by proceeding w/chip seal. The action can't take place until the membership takes their final vote at the Oct membership mtg on whether they want a chip seal presentation and the right to vote for chip seal. It was stated that since the former Pres said we had all this money to spend, why not spend it on striping and reflectors that will serve more members than chip seal would. Makuu and Paradise are especially dangerous at night bc there is no visible center line in the road to guide drivers on where they and oncoming vehicles should be on the road. It's a very hazardous situation which brings liability to all. Especially on a night like last night. Meeting adjourned.
Driving home last night, I took Kaloli bc there's no center line on Makuu or Paradise. There was a lot of deep puddles in the low parts of our main drags that couldn't be seen until you went through it. Had I been going faster, I could've lost control. Another member said he almost lost total control going home and had a near miss w/another car. We have these issues on all our main drags so everyone please be careful.
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There's no money @ this time for construction
What's the cost of this proposed HPP Park? Didn't the mayor just sign a $100m "construction bond"? (I ask this as a taxpayer who will be funding the construction.)
it will cost $500 to rekey all the locks in the ofc, warehouse and hui.
Being completely serious for a moment: it would probably be much cheaper in the long run to invest in a real proximity card system. Not only can individual cards be deactivated at whim, the system would retain a log of all door activations. If this information keeps a piece of equipment from going missing and/or prevents a lawsuit, the system has paid for itself.
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quote:
Originally posted by mermaid53
Some highlights on the board mtg last night...it was raining so hard it was difficult to hear. We later moved into the library about 30 min or more into the mtg which made a huge difference. Personally I like the library if we can all fit. It seemed more personable, audio is improved and communication is better.
Greggor Ilagan spoke about the park. He wanted to reassure us that we have his full commitment to this project. He said the next step is the resolution on council floor to start acceptance of the 20 acres. The land is only to be used for a park.
New council person will convert ownership back to HPP w/in 5 yrs if the county doesn't fulfill their part. He said the planning and design is approved and can move ahead. There's no money @ this time for construction and when the time comes for construction to start, it wouldn't be finished w/in 5 yrs.
Once the resolution is passed, Greggor would like HPP to form a Park Committee on the planning and design project. He said the crew that will maintain the park on 26th would also be responsible for maintaining the park property on corner C & L Rds makai side and Hilo side of Beach DE.
There was discussion of the county taking over Kaloli but the county said it's not up to county standards. (Our signage and encroachments are the issue) Greggor said this wasn't to be discussed further at this time and down the road it could be brought up.
Someone asked if the park would only be for HPP residents. Greggor said the park will be for HPP but there won't be enforcement by them to turn away non residents.
I'll break here and post the other items for the meeting on a 2nd post.
Does Gilligan really think that he spend tax money on a park and have it for proprietary use for only HPP residents? That's just how inexperienced he is!
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quote:
Originally posted by mermaid53
The GM reported that a 1996 water truck has been purchased. Spraying has begun on the roads. They've begun widening the roads and in 2-3 wks will be completed and chip sealing will begin.
How many bids were reviewed for the water truck and who did they buy it from?
The HRC reported they've received 15 applications for the 2 openings..bookkeeper and office mgr. Interviews are done and the HRC has narrowed it down to 2 considerations for each opening. I don't know if hiring was on the agenda for the exec session last night. Someone asked who tasked the HRC to do all this action since none was given at any board mtgs? The HRC member didn't know.
By removing duties for the GM and making a new position of office manager is a direct violation of the bylaws. The bylaws clearly state the fiduciary responsibilities that must be carried out by the GM not an office manager.
The Path Committee, NW, Albizia Committee, Emergency Action Committee and Community Action Committee did their reports but it was difficult to hear much of it bc of the waterfall on the roof.
After moving to the library, the meeting cont'd...The GM explained the HPP keys topic...it will cost $500 to rekey all the locks in the ofc, warehouse and hui. Everything will remain the same in using the faciities and checking out the keys. There will be less keys floating around. The GM said we had so many keys, and w/all the employee turn over, it was a security issue. He wants to protect all of our assets. There was an issue at first w/this whole topic bc the GM had sent out a letter to the NW about the change w/the key situation w/out going through the board first. All the board members claimed they didn't know anything about the letter that was sent out.
During owner input, a member gave a report on her findings w/the finances. She gave a specific amt unaccounted for; the outstanding road fees had increased significantly, and the "sweep" acct wasn't correctly handled and accounted for in the year end report. She asked for more information to be provided on the discrepancies. Also sd was that board members used to get more detailed financial information previously in their board packets. This hasn't been done w/this board.
I warned you this would happen if Janis was performing the accounting and approving it.
Another owner asked when the board voted to move ahead w/chip seal. That there's a motion on the floor from the membership mtg. He added that the signage in HPP hasn't been installed to HPP's Sign Policy standards or to county codes. We are a private subdivision but our roads are used publicly 24/7 which puts us into publicly used roads category. This brings liability to the association to not adhere to these regulations. He also asked when the board was going to re-stripe our main drags and put down reflectors.
Another person piggy backed onto these topics. It was stated they're violating our bylaws and RR's by proceeding w/chip seal. The action can't take place until the membership takes their final vote at the Oct membership mtg on whether they want a chip seal presentation and the right to vote for chip seal. It was stated that since the former Pres said we had all this money to spend, why not spend it on striping and reflectors that will serve more members than chip seal would. Makuu and Paradise are especially dangerous at night bc there is no visible center line in the road to guide drivers on where they and oncoming vehicles should be on the road. It's a very hazardous situation which brings liability to all. Especially on a night like last night. Meeting adjourned.
Driving home last night, I took Kaloli bc there's no center line on Makuu or Paradise. There was a lot of deep puddles in the low parts of our main drags that couldn't be seen until you went through it. Had I been going faster, I could've lost control. Another member said he almost lost total control going home and had a near miss w/another car. We have these issues on all our main drags so everyone please be careful.
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In 14 months things have gone from bad to worse. It is sickening. To many residents are apathetic. Those that tried as soon as the true colors of this rogue board were revealed were called names and treated awful. The ones who have been trying to find a way out of this mess have come to realize that the board has no intention of learning or following our by-laws mostly because they can do what they want with very little or no consequence. It takes a whole lot of money to hire an attorney for a case like this and very few would even entertain the idea. Mermaid, I was complimenting you when I said I was glad you saw the light... the right. Better late than never. I just wish you would have jumped on board and brought all your friends with you a year ago instead of all the ill will that was directed at the few who stood up. And I sure wish you'd quit telling me when I am or am not attending meetings. It is pretty lame. You are usually wrong and it is a waste of typing. HPP is in a real mess and we need support each other for the better good. The roads are in bad shape. The vegetation is taking over. What are they doing? Apparently the GM is not really interested in his real job and chip seal that we don't want has always been his goal which makes me wonder why he is plowing on with it when we did not approve the expenditure. The word "kickback" seems a reasonable assumption. The roads, the office, the finances and all our spirits were in a much better place 14 months ago. No.. not perfection but light years better. As I said before, it is a total waste of time to speak at a meeting for 1 reason, this board is going to do what they want. They treat the speakers they don't like poorly, insult some openly. They are shameless ans conscienceless. The ones who instigated and coordinated all this behind the scenes are in their mess up to their eyeballs. Is it not just pathetic that adults would destroy their own community for their own selfish, agendas. If there is a way out that hasn't been explored, I'd love to hear about it. There are to many really stupid commentors that interject pure garbage. They have far to much time on their hands.I am with you; I'd love to see our money spent on defectors and striping. That is beneficial to all.
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"During owner input, a member gave a report on her findings w/the finances. She gave a specific amt unaccounted for; the outstanding road fees had increased significantly, and the "sweep" acct wasn't correctly handled and accounted for in the year end report. She asked for more information to be provided on the discrepancies..."
Thank you, mermaid, for reporting on this intervention.
Where is the outrage? Where is the demand for an immediate accounting of just where the funds have gone?
Does anyone know the status of the annual audit? Did the Board even contract for one? Yes, it's in the Bylaws, but we all know what that is worth.
Leaving aside the question of non-, mis-, or malfeasance, this magnitude of incompetence might qualify for criminal negligence.
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The same problems with Boards and lack of accountability is a widespread problem throughout Puna. Here in Fern Forest we have finally hired an attorney and will file a class action lawsuit against our community associations. The members are being denied their right to be heard and vote too, and when we complain they tell us we have no rights and to shut up. When that doesn't work, they defame and threaten you. It is outrageous and all these community subdivisions have been operating like a bunch of keystone cops for far too long and the time has come to put a stop to the ridiculous insanity. We recently called a special members meeting to remove the entire Board and replace them, all within the By-Laws, but they refuse to recognize it, so our only recourse is court. So, that is where we are headed. Your members may have to do the same. We plan to dissolve everything and start over from scratch here, that is what the members voted on 6/27/15. These Boards are supposed to represent the members, not their personal agendas. Transparency and accountability is key. These Board people should really read the HRS Title 23 and get to know exactly what their responsibilities are. They have a duty to be forth coming with any financial information and the members list to any member that asks for it in writing. They can also be sued for failure to comply with Title 23 irregardless of what their By-laws say, the State Law is the Law that will prevail.
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The same problems with Boards and lack of accountability is a widespread problem throughout Puna. Here in Fern Forest we have finally hired an attorney and will file a class action lawsuit against our community associations. The members are being denied their right to be heard and vote too, and when we complain they tell us we have no rights and to shut up. When that doesn't work, they defame and threaten you. It is outrageous and all these community subdivisions have been operating like a bunch of keystone cops for far too long and the time has come to put a stop to the ridiculous insanity. We recently called a special members meeting to remove the entire Board and replace them, all within the By-Laws, but they refuse to recognize it, so our only recourse is court. So, that is where we are headed. Your members may have to do the same. We plan to dissolve everything and start over from scratch here, that is what the members voted on 6/27/15. These Boards are supposed to represent the members, not their personal agendas. Transparency and accountability is key. These Board people should really read the HRS Title 23 and get to know exactly what their responsibilities are. They have a duty to be forth coming with any financial information and the members list to any member that asks for it in writing. They can also be sued for failure to comply with Title 23 irregardless of what their By-laws say, the State Law is the Law that will prevail.
I think there are a whole lot of people in HPP that would love to know how you are going about this Thunderfoot. Is your case criminal? Finding an attorney and getting a judge to let any case concerning home owners vs. a board proceed seems next to impossible. Please keep us posted.
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quote:
Originally posted by Thunderfoot
We recently called a special members meeting to remove the entire Board and replace them, all within the By-Laws, but they refuse to recognize it, so our only recourse is court. So, that is where we are headed. Your members may have to do the same.
These Boards are supposed to represent the members, not their personal agendas. Transparency and accountability is key.
They have a duty to be forth coming with any financial information and the members list to any member that asks for it in writing.
Totally agree and that is in our bylaws less one exception... our bylaws doesn't allow us to remove the entire board unless each district goes through a recall process per our bylaws.
I know of an attorney that would represent us. The board is capable of spending OUR monies for legal fees, but we can't hire an attorney with our monies to go after the board when they've broken our bylaws. The attorney general says go hire an attorney.
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