10-26-2015, 05:08 AM
Highlights of the Membership Mtg 10/25/2015....
Before the meeting got underway, a member made a motion that owner input be increased to 5 min instead of the usual 3 if/when members needed it. The motion passed.
A member asked if the board members who were present, John Rudolf, Craig Crelly, Janice Ashford and Jo Maynard would introduce themselves. Ruth Mizuba was sitting in the audience and didn't introduce herself. The member said she didn't come to meetings often enough to keep up with who is who. After John introduced himself, he stated he was on the board for 3 yrs and his main objective is to get us back to basics. Cutting the grass, filling potholes etc. He'd like to have a chat w/the GM and find out how long it takes to cut the grass, what kind of schedule the crew is on and if it can be improved, and whether we need to add more road crew. He also stated he will be professional in his board duties and welcomes member input. He added that the board had a vacant seat if anyone wanted to sign up. (A personal note: John filled a vacant seat that will be completed June 2016).
The Treasurer gave a very detailed report which answered questions that a particular member had inquired about. She said once the audit is wrapped up, financial reports will be available in the office for members. She added that if anyone has any questions to feel free to contact her. The member thanked her and commended her for the fine job she's been doing. She noted that the Treasurer had been working diligently during the time we had no bookkeeper on the job and thanked her again.
A member had asked to add an item under New Business before the agenda was approved, "Elect more members to the Finance Committee". The membership voted in 2 new members. The former Pres and Treasurer from the 2013-2014 board tenure.
Again under New Business a nominating committee was formed. Six members volunteered. Most are members who have previous experience on that committee.
Under owner input a member discussed forming a Playground Committee. She stated that several subdivisions have playgrounds, one w/a pool even, and HPP being the largest subdivision has nothing. Several members volunteered. There's been $15,000 in a fund for a couple years or more for playgrounds. The plan initially will be to locate a spot on HPP's 20 acres near the hui. More monies will have to be raised to fund a playground which includes the regulation base it will sit on. (Any fund raisers out there?)
A member asked about the outcome of restriping our roads and putting reflectors down. He said that someone had asked the board about this at a previous board mtg. One of the new board members stated it was on his to do list.
The board member sitting in the audience stated she wanted just to be a "member" at today's meeting, and said since it was a membership meeting that the membership should find someone to run our meetings. This was in response to a member question as to why the board member wasn't sitting w/her peers on the board.
During owner input someone asked what the status was regarding the park, and it was referred to this board member in the audience. The topic went round and round as to the status, who's court the ball is in regarding the attorney letters between the County and HPP. I'm sorry but I lost track as it became very convoluted w/"when I was President blah blah blah". She refused to go to the mic so it was difficult to hear everything.
I gathered this person dropped the ball bc she's no longer President and I think the topic concluded w/another board member stating they will look into it. This board member got up to the mic later during owner input and spoke of the sabotage that the "group of 10" was doing. She agreed that the road striping needs attention some time in the future.
A member asked about the financial reports that were supposed to go out in July/Aug. The reply was that they are sitting in the office waiting for the current President to write a President's Message. (I thought the previous President had already written one to be added to the financial report mailer. In it she said that she was asked to write a report as the outgoing President. It's still up on our website)
A member stated during owner input that the oath the board members take and sign when they take their seats is a binding contract to follow our bylaws and policies. That our bylaws do not state that straw votes are allowed, especially when all the board members haven't been contacted. When all board members haven't been contacted, that the vote should be null and void. Straw votes are for emergencies only, not voting for committee members or any other non emergency business.
A member got up during owner input stating he was confused. There are no cops at the meetings and the 2 sides are co-mingling now, which he surmises is a good thing. He wanted to know the status of the lawsuit as he's not heard anything for quite some time. The VP addressed his main concern and that was about whether the association's insurance company will be covering all legal costs, and I "think" this was inclusive of any monies that could be paid out to the terminated employees if they won their case. Her reply was yes.
I will continue Old Business in a separate post bc of the length of this post.
Before the meeting got underway, a member made a motion that owner input be increased to 5 min instead of the usual 3 if/when members needed it. The motion passed.
A member asked if the board members who were present, John Rudolf, Craig Crelly, Janice Ashford and Jo Maynard would introduce themselves. Ruth Mizuba was sitting in the audience and didn't introduce herself. The member said she didn't come to meetings often enough to keep up with who is who. After John introduced himself, he stated he was on the board for 3 yrs and his main objective is to get us back to basics. Cutting the grass, filling potholes etc. He'd like to have a chat w/the GM and find out how long it takes to cut the grass, what kind of schedule the crew is on and if it can be improved, and whether we need to add more road crew. He also stated he will be professional in his board duties and welcomes member input. He added that the board had a vacant seat if anyone wanted to sign up. (A personal note: John filled a vacant seat that will be completed June 2016).
The Treasurer gave a very detailed report which answered questions that a particular member had inquired about. She said once the audit is wrapped up, financial reports will be available in the office for members. She added that if anyone has any questions to feel free to contact her. The member thanked her and commended her for the fine job she's been doing. She noted that the Treasurer had been working diligently during the time we had no bookkeeper on the job and thanked her again.
A member had asked to add an item under New Business before the agenda was approved, "Elect more members to the Finance Committee". The membership voted in 2 new members. The former Pres and Treasurer from the 2013-2014 board tenure.
Again under New Business a nominating committee was formed. Six members volunteered. Most are members who have previous experience on that committee.
Under owner input a member discussed forming a Playground Committee. She stated that several subdivisions have playgrounds, one w/a pool even, and HPP being the largest subdivision has nothing. Several members volunteered. There's been $15,000 in a fund for a couple years or more for playgrounds. The plan initially will be to locate a spot on HPP's 20 acres near the hui. More monies will have to be raised to fund a playground which includes the regulation base it will sit on. (Any fund raisers out there?)
A member asked about the outcome of restriping our roads and putting reflectors down. He said that someone had asked the board about this at a previous board mtg. One of the new board members stated it was on his to do list.
The board member sitting in the audience stated she wanted just to be a "member" at today's meeting, and said since it was a membership meeting that the membership should find someone to run our meetings. This was in response to a member question as to why the board member wasn't sitting w/her peers on the board.
During owner input someone asked what the status was regarding the park, and it was referred to this board member in the audience. The topic went round and round as to the status, who's court the ball is in regarding the attorney letters between the County and HPP. I'm sorry but I lost track as it became very convoluted w/"when I was President blah blah blah". She refused to go to the mic so it was difficult to hear everything.
I gathered this person dropped the ball bc she's no longer President and I think the topic concluded w/another board member stating they will look into it. This board member got up to the mic later during owner input and spoke of the sabotage that the "group of 10" was doing. She agreed that the road striping needs attention some time in the future.
A member asked about the financial reports that were supposed to go out in July/Aug. The reply was that they are sitting in the office waiting for the current President to write a President's Message. (I thought the previous President had already written one to be added to the financial report mailer. In it she said that she was asked to write a report as the outgoing President. It's still up on our website)
A member stated during owner input that the oath the board members take and sign when they take their seats is a binding contract to follow our bylaws and policies. That our bylaws do not state that straw votes are allowed, especially when all the board members haven't been contacted. When all board members haven't been contacted, that the vote should be null and void. Straw votes are for emergencies only, not voting for committee members or any other non emergency business.
A member got up during owner input stating he was confused. There are no cops at the meetings and the 2 sides are co-mingling now, which he surmises is a good thing. He wanted to know the status of the lawsuit as he's not heard anything for quite some time. The VP addressed his main concern and that was about whether the association's insurance company will be covering all legal costs, and I "think" this was inclusive of any monies that could be paid out to the terminated employees if they won their case. Her reply was yes.
I will continue Old Business in a separate post bc of the length of this post.