10-19-2014, 01:53 PM
"I created and maintained the website as a contractor totally separate from my office position from 2000 until the Board cancelled that contract this past October 1st. Per the maintenance contract agreed upon, and at an hourly rate, I was to upload the new monthly calendar and the minutes of the Board and General membership meetings once they were provided to me"
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Aloha Morgan, let's talk bylaws here. specifically "CONFLICT OF INTEREST"
You are an employee of HPPOA.
Page 6 , Article V ,Section 14. Conflict of Interest. A conflict of interest exists when any director, officer, member of a committee or EMPLOYEE OF HPPOA has a direct or indirect financial interest in any matter involving the Association...."
Earlier, I asked the owners to research our past minutes regarding this exact topic.
I asked them to check both State and Federal requirements as well as our own bylaws.
Where is our POLICY that is supposed to be adopted annually??? I've personally requested that a POLICY be adopted on several occasions. I researched this issue, spoke to 2 licensed attorneys regarding a COI, provided a packet to a past President and STILL no policy.
"A policy governing conflicts of interest is perhaps the MOST IMPORTANT policy a non profit board can adopt" (National Council of Non Profits)
Most COI POLICIES have 7 these basic sections.
1Purpose
2.Definition
3. PROCEDURE
4. RECORDS OF PROCEDURE
5.Annual affirmation
6. annual disclosure statements SIGNED by Board members and employees ...example below
(I HEREBY CONFIRM THAT I HAVE READ AND UNDERSTAND (HPPOA) CONFLICT OF INTEREST POLICY and that my responses to the above questions are complete and correct to the best of my information and belief. I agree that if I become aware of any information that might indicate that this disclosure is inaccurate or that I have NOT COMPLIED with this policy, I will notify (designated officer) immediately)
You are an employee. You had an outside contract with us. This IS AGAINST OUR BYLAWS until a Conflict of Interest Policy has been adopted and proper steps with you have been taken (you have signed a disclosure, a procedure has been established to determine if your firm is indeed the best choice., the PROCESS of the determination documented and the decision has been recorded.)
Our COI IS SUPPOSED TO BE ADOPTED IN JULY OF EVERY YEAR. If this Board is not taken down, it most likely will be the FIRST Board ever to adopt a Conflict of Interest Policy.
------------------------------------------------------------------------------------------
Aloha Morgan, let's talk bylaws here. specifically "CONFLICT OF INTEREST"
You are an employee of HPPOA.
Page 6 , Article V ,Section 14. Conflict of Interest. A conflict of interest exists when any director, officer, member of a committee or EMPLOYEE OF HPPOA has a direct or indirect financial interest in any matter involving the Association...."
Earlier, I asked the owners to research our past minutes regarding this exact topic.
I asked them to check both State and Federal requirements as well as our own bylaws.
Where is our POLICY that is supposed to be adopted annually??? I've personally requested that a POLICY be adopted on several occasions. I researched this issue, spoke to 2 licensed attorneys regarding a COI, provided a packet to a past President and STILL no policy.
"A policy governing conflicts of interest is perhaps the MOST IMPORTANT policy a non profit board can adopt" (National Council of Non Profits)
Most COI POLICIES have 7 these basic sections.
1Purpose
2.Definition
3. PROCEDURE
4. RECORDS OF PROCEDURE
5.Annual affirmation
6. annual disclosure statements SIGNED by Board members and employees ...example below
(I HEREBY CONFIRM THAT I HAVE READ AND UNDERSTAND (HPPOA) CONFLICT OF INTEREST POLICY and that my responses to the above questions are complete and correct to the best of my information and belief. I agree that if I become aware of any information that might indicate that this disclosure is inaccurate or that I have NOT COMPLIED with this policy, I will notify (designated officer) immediately)
You are an employee. You had an outside contract with us. This IS AGAINST OUR BYLAWS until a Conflict of Interest Policy has been adopted and proper steps with you have been taken (you have signed a disclosure, a procedure has been established to determine if your firm is indeed the best choice., the PROCESS of the determination documented and the decision has been recorded.)
Our COI IS SUPPOSED TO BE ADOPTED IN JULY OF EVERY YEAR. If this Board is not taken down, it most likely will be the FIRST Board ever to adopt a Conflict of Interest Policy.