09-17-2015, 03:22 PM
quote:
Originally posted by mermaid53
The GM reported that a 1996 water truck has been purchased. Spraying has begun on the roads. They've begun widening the roads and in 2-3 wks will be completed and chip sealing will begin.
How many bids were reviewed for the water truck and who did they buy it from?
The HRC reported they've received 15 applications for the 2 openings..bookkeeper and office mgr. Interviews are done and the HRC has narrowed it down to 2 considerations for each opening. I don't know if hiring was on the agenda for the exec session last night. Someone asked who tasked the HRC to do all this action since none was given at any board mtgs? The HRC member didn't know.
By removing duties for the GM and making a new position of office manager is a direct violation of the bylaws. The bylaws clearly state the fiduciary responsibilities that must be carried out by the GM not an office manager.
The Path Committee, NW, Albizia Committee, Emergency Action Committee and Community Action Committee did their reports but it was difficult to hear much of it bc of the waterfall on the roof.
After moving to the library, the meeting cont'd...The GM explained the HPP keys topic...it will cost $500 to rekey all the locks in the ofc, warehouse and hui. Everything will remain the same in using the faciities and checking out the keys. There will be less keys floating around. The GM said we had so many keys, and w/all the employee turn over, it was a security issue. He wants to protect all of our assets. There was an issue at first w/this whole topic bc the GM had sent out a letter to the NW about the change w/the key situation w/out going through the board first. All the board members claimed they didn't know anything about the letter that was sent out.
During owner input, a member gave a report on her findings w/the finances. She gave a specific amt unaccounted for; the outstanding road fees had increased significantly, and the "sweep" acct wasn't correctly handled and accounted for in the year end report. She asked for more information to be provided on the discrepancies. Also sd was that board members used to get more detailed financial information previously in their board packets. This hasn't been done w/this board.
I warned you this would happen if Janis was performing the accounting and approving it.
Another owner asked when the board voted to move ahead w/chip seal. That there's a motion on the floor from the membership mtg. He added that the signage in HPP hasn't been installed to HPP's Sign Policy standards or to county codes. We are a private subdivision but our roads are used publicly 24/7 which puts us into publicly used roads category. This brings liability to the association to not adhere to these regulations. He also asked when the board was going to re-stripe our main drags and put down reflectors.
Another person piggy backed onto these topics. It was stated they're violating our bylaws and RR's by proceeding w/chip seal. The action can't take place until the membership takes their final vote at the Oct membership mtg on whether they want a chip seal presentation and the right to vote for chip seal. It was stated that since the former Pres said we had all this money to spend, why not spend it on striping and reflectors that will serve more members than chip seal would. Makuu and Paradise are especially dangerous at night bc there is no visible center line in the road to guide drivers on where they and oncoming vehicles should be on the road. It's a very hazardous situation which brings liability to all. Especially on a night like last night. Meeting adjourned.
Driving home last night, I took Kaloli bc there's no center line on Makuu or Paradise. There was a lot of deep puddles in the low parts of our main drags that couldn't be seen until you went through it. Had I been going faster, I could've lost control. Another member said he almost lost total control going home and had a near miss w/another car. We have these issues on all our main drags so everyone please be careful.