10-22-2015, 07:54 AM
The HPP Board mtg was held in the library last night and was adjourned due to lack of quorum. 4 members were present and 4 were absent. 2 of the 4 absent had excused absences.
One member stated that the board can't discuss business but he wanted to be able to have owner input since members had shown up. He stated that the board is obligated per our bylaws to post a board mtg agenda on HPP's website a week before the board mtg to inform the members what kind of business they will be conducting and should've done so. I remember this member stating this a year ago at a board mtg. The VP shook her head no as she exited the library despite that this is in our bylaws and has been past practice by previous boards.
The member continued saying he has learned the board and GM have made a decision to do chip seal in house and have been prepping our roads for this material. (This decision was not voted on at a board mtg.) The member asked if anyone has a contractor's license to do this kind of work on our roads per state law. The GM replied twice that our roads are private to which 2 members replied that this license needs to be in place to be doing any kind of road emulsion or asphalt, even if it's in house. The member said he had checked on this matter and reiterated that it's the law.
Apparently since our GM and road crew are not doing road "maintenance" per se, a contractor's license is required. Although in the past our roads have been stated by mgmt and members to be private, we are no longer considered to have private roads when they are used publicly 24/7. We are not a gated community w/private roads. The GM and 2 board members at a previous Finance Committee Mtg suggested that chip seal is road "maintenance" to which members chimed in that this was incorrect. They are laying new product down on a dirt road which is far from being road "maintenance".
The Treasurer stated that chip seal will be discussed at the Gen'l Membership mtg. (Members will be discussing chip seal as well by picking up where we left off at the last membership mtg in June. The item was called into the Secretary who said he will put it on the agenda under Old Business, per RR's.)
Another question was asked as to whether any monies have been paid out renting any of the equipment that is used for chip seal. The President replied "not as far as he knew" to which the Treasurer followed up w/"No".
One member stated that the board can't discuss business but he wanted to be able to have owner input since members had shown up. He stated that the board is obligated per our bylaws to post a board mtg agenda on HPP's website a week before the board mtg to inform the members what kind of business they will be conducting and should've done so. I remember this member stating this a year ago at a board mtg. The VP shook her head no as she exited the library despite that this is in our bylaws and has been past practice by previous boards.
The member continued saying he has learned the board and GM have made a decision to do chip seal in house and have been prepping our roads for this material. (This decision was not voted on at a board mtg.) The member asked if anyone has a contractor's license to do this kind of work on our roads per state law. The GM replied twice that our roads are private to which 2 members replied that this license needs to be in place to be doing any kind of road emulsion or asphalt, even if it's in house. The member said he had checked on this matter and reiterated that it's the law.
Apparently since our GM and road crew are not doing road "maintenance" per se, a contractor's license is required. Although in the past our roads have been stated by mgmt and members to be private, we are no longer considered to have private roads when they are used publicly 24/7. We are not a gated community w/private roads. The GM and 2 board members at a previous Finance Committee Mtg suggested that chip seal is road "maintenance" to which members chimed in that this was incorrect. They are laying new product down on a dirt road which is far from being road "maintenance".
The Treasurer stated that chip seal will be discussed at the Gen'l Membership mtg. (Members will be discussing chip seal as well by picking up where we left off at the last membership mtg in June. The item was called into the Secretary who said he will put it on the agenda under Old Business, per RR's.)
Another question was asked as to whether any monies have been paid out renting any of the equipment that is used for chip seal. The President replied "not as far as he knew" to which the Treasurer followed up w/"No".