12-21-2017, 03:26 PM
Other business for 20 Dec 2017 Board mtg.
The President reported that at last month's exec session meeting that board members tried to remove her as President and reprimand her. Both motions failed. The other motion made during the exec session mtg was to remove the GM and it failed. She also reported the resignation of Dist 3 rep and the vacancy was posted on the website this past Monday the 18th. Murdoch mentioned wanting to add the vacancy to the agenda (to fill that night?!) but the board pres said no, that they have to see what applications come in. These people need to be watched like a hawk as this maneuver is completely illegal if the membership hasn't been given ample opportunity to apply. This has happened at least twice over the past year. As you can see, the board Pres is watchful that the membership is being represented in ALL ways.
The treasurer's report will be uploaded on the HPP website since he wasn't there to give his report.
The GM reported that the backhoe's in the shop and we're renting one. The John Deere's back on the road and we still need a side arm mower. Road striping and reflectors question came up w/the GM. This topic has been brought up over and over and we're past the 3 yr mark of not having proper striping and reflectors on our main drags. I personally added (during owner input) that Beach Rd should be included, as Beach Rd used to have reflectors...you can see evidence of it. It's a main thoroughfare for those on the lower end of the park to get from one side to the other. The GM's reply again was that the one bid that came in is very high. The board Pres said the potential liability of someone getting killed or injured can cost us more if nothing gets done. She'd rather they put something down temporarily just to have something on the roads until we get the roads striped and reflectors on. The rain was heavy last night and the pres stated on a night like last night, it's even more dangerous. When boards keep neglecting the call to take care of safety, it then becomes willful negligence and insurance may not cover that.
No committee reports were made, some were tabled to give time for bond discussion, and some chairs were absent.
Old Biz:
Chip Seal contract: Under advisement by the FC, and vote of the board, the Triple K contract was terminated immediately. Triple K has not had the proper insurances, NO contractor's license, no workman's comp, etc. The old reps have stalled and hindered this termination and the question is WHY? Members warned the board in early 2015 that Triple K had no contractor's license yet the board ignored ALL warnings. The boards 2014-2015 and 2015-2016 are responsible for conducting business in a negligible manner which opened up the association to potential liability. Dist 5 Maynard and Dist 2 Mizuba were strong advocates for Triple K and pushed the CS agenda despite Triple K not being in compliance. Past board minutes reveal who the reps were. The GM signed the contract which is strictly forbidden per our Corporate Policy. The GM stated the board told him to sign the contracts. He's still supposed to follow our bylaws and policies as an employee. The question now is, what's going to happen to the shoddy CS work? Who's going to pay for it's removal, the transport of contaminated material, and having to fix the road foundation after the CS removal? Who's pocket is that coming out of? Since the 3 previous boards arrogantly removed the membership out of the equation, they should be held responsible.
(Being that the new bond is going to free up $$$, we should talk about getting asphalt paving going again. The DOH would be pleased if we started that up again as that was the original agreement w/them until the past 3 boards started the CS agenda which ironically got us our first DOH fine.)
Grasshopper Contract: Under advisement by the FC, and vote of the board, the Grasshopper contract was terminated immediately. Grasshopper has a bad rating and no workman's comp insurance. Again, the obvious question is how the 2 past boards conducted business for the association in such a negligible way? Dist 6 Murdoch put up a good fight to not terminate this vendor...seemed like it was 20 min's worth of his obstruction. The majority of the reps, and the FC, wanted a clean cut but he wouldn't have it. Murdoch stated Grasshopper's contract ends at the end of the month, let the guy finish up his contract...he refused to accept that it's for the protection of the association and he still continued to obstruct. Round and round and round they went. He was annoyed that the FC was even involved in advising the board. It's astonishing when you have reckless reps like this one on the board who could care less about potential liability to the association. Insurance will not cover willful negligence.
In the discussion of the terminated contract w/Grasshopper/s, Dist 4 rep offered the option to purchase another lawnmower so easement maint could be done by our OWN CREW. What a novel idea. Before CS came along, our road crew was able to handle doing easement maint for the entire park, not perfect, but that was their job. The board voted to have Dist 4 rep and the GM w/a $22,000 budget, to go purchase a new mower. If one isn't available immediately, then they'd rent one.
Forensic Investigation: The board pres made a motion to have a forensic audit. She added that she's had numerous emails from members wanting the forensic analysis to happen. Other reps chimed in. She said the membership voted for it unanimously and therefore the board needs to do the forensic analysis. Dist 2 Mizuba said, "10 people voted for it and we have to do what they say?" The pres stated there was a lot more than 10 (there was 50+) Then Mizuba said the bond counselor said we don't need to have a forensic analysis to which the board pres stated that's not what she heard...the bond counselor said forensic analysis is ordinary business. There are others that can confirm this and Mizuba was trying to obstruct this for the 2nd meeting in a row. Why? Why all this effort to obstruct and deny the acts of the membership? There's absolutely NO reason unless.....
New Biz: Meeting Minutes Approval Method and Audio Recording Handling Discussion. The board pres motioned that no exec session audio recordings are to be destroyed until they can discuss and research this further by their Jan 2018 mtg. (Historically previous boards kept their audio recordings and the board pres was the holder of the recordings). Dist 6 rep thinks they should all be destroyed afterwards as they'd like to know they can speak freely during exec session mtgs w/out anyone having access to them.
The President reported that at last month's exec session meeting that board members tried to remove her as President and reprimand her. Both motions failed. The other motion made during the exec session mtg was to remove the GM and it failed. She also reported the resignation of Dist 3 rep and the vacancy was posted on the website this past Monday the 18th. Murdoch mentioned wanting to add the vacancy to the agenda (to fill that night?!) but the board pres said no, that they have to see what applications come in. These people need to be watched like a hawk as this maneuver is completely illegal if the membership hasn't been given ample opportunity to apply. This has happened at least twice over the past year. As you can see, the board Pres is watchful that the membership is being represented in ALL ways.
The treasurer's report will be uploaded on the HPP website since he wasn't there to give his report.
The GM reported that the backhoe's in the shop and we're renting one. The John Deere's back on the road and we still need a side arm mower. Road striping and reflectors question came up w/the GM. This topic has been brought up over and over and we're past the 3 yr mark of not having proper striping and reflectors on our main drags. I personally added (during owner input) that Beach Rd should be included, as Beach Rd used to have reflectors...you can see evidence of it. It's a main thoroughfare for those on the lower end of the park to get from one side to the other. The GM's reply again was that the one bid that came in is very high. The board Pres said the potential liability of someone getting killed or injured can cost us more if nothing gets done. She'd rather they put something down temporarily just to have something on the roads until we get the roads striped and reflectors on. The rain was heavy last night and the pres stated on a night like last night, it's even more dangerous. When boards keep neglecting the call to take care of safety, it then becomes willful negligence and insurance may not cover that.
No committee reports were made, some were tabled to give time for bond discussion, and some chairs were absent.
Old Biz:
Chip Seal contract: Under advisement by the FC, and vote of the board, the Triple K contract was terminated immediately. Triple K has not had the proper insurances, NO contractor's license, no workman's comp, etc. The old reps have stalled and hindered this termination and the question is WHY? Members warned the board in early 2015 that Triple K had no contractor's license yet the board ignored ALL warnings. The boards 2014-2015 and 2015-2016 are responsible for conducting business in a negligible manner which opened up the association to potential liability. Dist 5 Maynard and Dist 2 Mizuba were strong advocates for Triple K and pushed the CS agenda despite Triple K not being in compliance. Past board minutes reveal who the reps were. The GM signed the contract which is strictly forbidden per our Corporate Policy. The GM stated the board told him to sign the contracts. He's still supposed to follow our bylaws and policies as an employee. The question now is, what's going to happen to the shoddy CS work? Who's going to pay for it's removal, the transport of contaminated material, and having to fix the road foundation after the CS removal? Who's pocket is that coming out of? Since the 3 previous boards arrogantly removed the membership out of the equation, they should be held responsible.
(Being that the new bond is going to free up $$$, we should talk about getting asphalt paving going again. The DOH would be pleased if we started that up again as that was the original agreement w/them until the past 3 boards started the CS agenda which ironically got us our first DOH fine.)
Grasshopper Contract: Under advisement by the FC, and vote of the board, the Grasshopper contract was terminated immediately. Grasshopper has a bad rating and no workman's comp insurance. Again, the obvious question is how the 2 past boards conducted business for the association in such a negligible way? Dist 6 Murdoch put up a good fight to not terminate this vendor...seemed like it was 20 min's worth of his obstruction. The majority of the reps, and the FC, wanted a clean cut but he wouldn't have it. Murdoch stated Grasshopper's contract ends at the end of the month, let the guy finish up his contract...he refused to accept that it's for the protection of the association and he still continued to obstruct. Round and round and round they went. He was annoyed that the FC was even involved in advising the board. It's astonishing when you have reckless reps like this one on the board who could care less about potential liability to the association. Insurance will not cover willful negligence.
In the discussion of the terminated contract w/Grasshopper/s, Dist 4 rep offered the option to purchase another lawnmower so easement maint could be done by our OWN CREW. What a novel idea. Before CS came along, our road crew was able to handle doing easement maint for the entire park, not perfect, but that was their job. The board voted to have Dist 4 rep and the GM w/a $22,000 budget, to go purchase a new mower. If one isn't available immediately, then they'd rent one.
Forensic Investigation: The board pres made a motion to have a forensic audit. She added that she's had numerous emails from members wanting the forensic analysis to happen. Other reps chimed in. She said the membership voted for it unanimously and therefore the board needs to do the forensic analysis. Dist 2 Mizuba said, "10 people voted for it and we have to do what they say?" The pres stated there was a lot more than 10 (there was 50+) Then Mizuba said the bond counselor said we don't need to have a forensic analysis to which the board pres stated that's not what she heard...the bond counselor said forensic analysis is ordinary business. There are others that can confirm this and Mizuba was trying to obstruct this for the 2nd meeting in a row. Why? Why all this effort to obstruct and deny the acts of the membership? There's absolutely NO reason unless.....
New Biz: Meeting Minutes Approval Method and Audio Recording Handling Discussion. The board pres motioned that no exec session audio recordings are to be destroyed until they can discuss and research this further by their Jan 2018 mtg. (Historically previous boards kept their audio recordings and the board pres was the holder of the recordings). Dist 6 rep thinks they should all be destroyed afterwards as they'd like to know they can speak freely during exec session mtgs w/out anyone having access to them.