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[quote]Originally posted by msky
In studying for the test I have learned that as a "Notary Public" I would have to be available to the general PUBLIC to notarize documents during business hours and could charge them for the service. This fee would be mine to keep and pay taxes on.
Can someone untangle this for me? Becoming a Notary Public is NOT on my bucket list. I've only chosen to go ahead with it to facilitate a portion of my job and to save the Association some money, however if there could be a conflict of interest I could just as easily repay what the company has already paid out and chuck the whole idea. Or I could pay the company back, get my license anyway. But would it be a conflict of interest if I, an employee, charged them to notarize documents for a fee?
Thanks,
Morgan
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Morgan, since it's not on your bucket list I would keep it simple. It's sounding way too complicated by all you've described. Let the association see if they can find someone who lives in HPP who is a notary person. The travel fee wouldn't be as high as someone coming in from out of the park. They could advertise at the next general meeting and subsequent board meetings.
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Reni, sorry I misspelled your name in the last post.
Maybe I didn't word my comment correctly. I'm sorry if I seemed accusatory. I don't think you're being harsh or attacking.
My point is that under normal circumstances an employee is expected to follow the directions of their employer.
If Morgan was asked to take on the training for Notary, I don't think she should have to worry if it's going to be a problem for her down the line.
My heart goes out to her for having to put up with all this Baloney Sauce for a paycheck.
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quote:
Originally posted by msky
In studying for the test I have learned that as a "Notary Public" I would have to be available to the general PUBLIC to notarize documents during business hours and could charge them for the service. This fee would be mine to keep and pay taxes on.
Can someone untangle this for me? Becoming a Notary Public is NOT on my bucket list. I've only chosen to go ahead with it to facilitate a portion of my job and to save the Association some money, however if there could be a conflict of interest I could just as easily repay what the company has already paid out and chuck the whole idea. Or I could pay the company back, get my license anyway. But would it be a conflict of interest if I, an employee, charged them to notarize documents for a fee?
The association could offer free notary to any members during business hours in addition to notarizing documents for the HPPOA. I am sure if the HPPOA is paying for the licensing, it is a service that could be offered to the benefit of the general members.
Any other non-members could pay a fee for service (during business hours) with a % going to HPPOA and a % going to you. If it went on your paycheck, then you would not even have to do GE tax for yourself. It would already be part of your paycheck although the HPPOA would have to include the fee in their tax records.
Win-win and members would have a added benefit.
"I have never in my life learned anything from any man who agreed with me."
-Dudley Field Malone
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If Morgan was asked to take on the training for Notary, I don't think she should have to worry if it's going to be a problem for her down the line.
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Aloha Kenney, I understand your post and agree with the "normal circumstances".
Still wish to understand the "authority" behind this decision and if there is a written contract to the effect?
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Morgan, what you have described here is a LOAN MADE TO AN EMPLOYEE or a side business venture that you have made with our Association.
How about:
HPPOA pre-pays for $300 worth of notarization; this is a "service contract" and not a "loan".
My other suggestion: HPPOA should be addressing real issues instead of bickering over procedural minutae -- not that the procedures aren't important, but there are bigger problems.
As I don't live or own property in HPP, I find their antics quite amusing, almost as much fun as Seaview.
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quote:
Originally posted by Rob Tucker
Reni,
If it is the full Bod doing it by vote - that's fine. If it is an individual BoD member doing it one on one that should be fine too.
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Rob, you said, "if it is an individual BoD member doing it one on one that should be fine too."
HPP's bylaws don't allow any board member doing any business without the process of prior approval by the full board at a board meeting. Board votes on item under new business to begin action and/or research. Then brought back at a board meeting under old business for further discussion and final decision by full board vote. All recorded in the HPP Board Minutes.
We had a huge conflict of interest with a previous employee truck hauling for HPP for quite awhile as Morgan stated. Morgan's situation was very insignificant in contrast but nonetheless a conflict of interest. This was that board and management's fault.
The trucking issue is in the HPP Minutes on our website, sort of. The issue is "tabled" under old business after the board member doing the research resigns. The following month it disappears off the agenda without explanation by the Board Secretary or anyone. The conflict of interest continued. Approximately a year and a half passes, and under a new President, the issue is brought up again and stopped approximately July 2013.
Reni and many of us remember this and don't want a chance of this ever occurring again. I believe that is Reni's ultimate goal here and I fully support it. Hopefully Morgan understands.
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The HPPOA website has a new announcement on home page:
"Letter from the HPPOA Board of Directors to General Membership
After much research into the history and based on precedent set on February 19, 2014, “Terry Michaels reported needing an unbiased third party to record minutes. Larry Brennan stated Scott Reilling could get the minutes transcribed and the secretary could review for accuracy”. The meeting proceeded. Upon research for policy to this effect, we were unable to locate any policy allowing above process. Therefore, for the sake of transparency and upon further review of the By Laws & Policies, our 10-15-14 board meeting was technically a non-approved Board meeting as was the 2-19-14 meeting. Therefore, the upcoming meeting on 10-23-14 at 9am will convene as previously posted, with the BOD readdressing the 10-15-2014 agenda."
hawaiideborah
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Sounds like they're starting to get a grip on the procedural issues. Let's hope this trend continues.
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quote:
Originally posted by msky
MORGAN: I was told that HPPOA is a 501c4
quote:
Originally posted by reni
Hi Reni, a previous board member said, we are classified as 5014c. Morgan should be able to confirm. Mahalo, I was told by a previous Board member that we were a 5013c. Clarification on this would be greatly appreciated. (Both are NON PROFIT CORP. For now, let me edit my previous statement to read As you read these minutes, keep in mind that
"we are a (--5013c) NON PROFIT CORP. bound by not only our own bylaws but both Fed. and State regulations governing Non-profit
Corporations. "
In regards to a Conflict of Interest Policy...
What are the Federal requirements?
What are the State requirements?
What do our OWN Bylaws read?
Karma, I am not aware of any Conflict of Interest at this time. Has there been in the past? Well that would depend on who you talk to. According to the 2 Licensed attorneys I consulted with, the answer was "YES". None of you know me and what I hope you do is investigate for yourselves, as our group did, in attempting to RESOLVE an enormous hindrance to the proper management of our association.
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[quote]Originally posted by msky
MORGAN: I was told that HPPOA is a 501c4
[quote]Originally posted by reni
Hi Reni, a previous board member said, we are classified as 5014c.
Morgan should be able to confirm.
Mahalo, I was told by a previous Board member that we were a 5013c. Clarification on this would be greatly appreciated. (Both are NON PROFIT CORP. For now, let me edit my previous statement to read As you read these minutes, keep in mind that
"we are a (--5013c) NON PROFIT CORP. bound by not only our own bylaws but both Fed. and State regulations governing Non-profit
Corporations. "
In regards to a Conflict of Interest Policy...
What are the Federal requirements?
What are the State requirements?
What do our OWN Bylaws read?
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Hi Morgan, some of your post was confusing with your fusing different people's posts together. I think you're confirming that we are indeed a Non Profit Corp 501c4 as a previous board member had told me?
So the question is what's the difference between the classification that Reni gave of 501c3 and 501c4? Can anyone assist?
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