01-25-2017, 02:54 PM
Here's the 15 Jun 2016 Board minutes....compare your insert w/your bill on extra burden road maint fees with %'s passed at the mtg. At what board mtg did the board make the increases from what was passed at the Jun 2016 board mtg?
The Finance committee also discussed setting categories for the “Special Extra Burden Road Maintenance Fees.”
A Breakdown Sheet was distributed in the Board packets, which shows the road burden fee percentage recommended to the board. These fees would go into effect January 1, 2017, and are added to the regular annual road maintenance fee. A letter needs to go out from the office to all the businesses listed to let them know about the upcoming extra fee so that they can prepare ahead of time for the extra costs. A special grouping can be made in the accounting software for each burden category along with special built in invoicing for each category to help simplify the year-end process of billing the road fess and extra road fees.
The categories are:
o Contractors – under 6000 lbs., vehicle use - @50% extra fee
o Contractors – over 6000 lbs., vehicle use - @100% extra fee
o Commercial Vehicle with a PUC - @100% extra fee
o Auto Repair Companies - @50% extra fee
o Heavy Equipment Companies - @100% extra fee
o Daycares/Schools - @ $3.00 per student/per month extra fee
o Farms/Nurseries/Ag Businesses - @75% extra fee
o B&B/Vacation Rentals - @50% extra fee
o Churches@25% extra fee
o Adult Care Facilities - $3.00 per patient/per month extra fee
o All other with Special Use Permits - @50% extra fee
Janice Ashford (District 7) moved for the board to accept the “Extra Burden Road Maintenance Fee Schedule” attached with the Fee percentages to be charged to the associated businesses in these categories. Jo Maynard (District 5) seconded the motion.
Discussion: Affects all business operators if they own and have a Special Use Permit. It won’t apply to Fed Ex or UPS trucks coming and going daily. Daycare schools and adult care facilities, populations change. Day care and adult care are going to have big student and patient fluctuation, so they can pay monthly. A discussion of various examples of pro and con scenarios of people who would be affected was discussed along with the value of pursuing this course. They hope there will be finger pointers to let them know of others. This is being proposed to try and get a handle on the people tearing up our roads. Schools are by volume. This was already approved by a previous board. B&B fee schedule was suggested lowered to 25%.
They omitted it was Dist 5 rep, Maynard, who hoped for "finger pointers". I heard it first hand.
Janice Ashford (District 7) moved to amend her motion to follow the fee schedule with change of vacation rental to 25%. Paul Wheeless (District 3) seconded the motion. Vote: Yes-5. Unanimous. Motion carried.
The Finance committee also discussed setting categories for the “Special Extra Burden Road Maintenance Fees.”
A Breakdown Sheet was distributed in the Board packets, which shows the road burden fee percentage recommended to the board. These fees would go into effect January 1, 2017, and are added to the regular annual road maintenance fee. A letter needs to go out from the office to all the businesses listed to let them know about the upcoming extra fee so that they can prepare ahead of time for the extra costs. A special grouping can be made in the accounting software for each burden category along with special built in invoicing for each category to help simplify the year-end process of billing the road fess and extra road fees.
The categories are:
o Contractors – under 6000 lbs., vehicle use - @50% extra fee
o Contractors – over 6000 lbs., vehicle use - @100% extra fee
o Commercial Vehicle with a PUC - @100% extra fee
o Auto Repair Companies - @50% extra fee
o Heavy Equipment Companies - @100% extra fee
o Daycares/Schools - @ $3.00 per student/per month extra fee
o Farms/Nurseries/Ag Businesses - @75% extra fee
o B&B/Vacation Rentals - @50% extra fee
o Churches@25% extra fee
o Adult Care Facilities - $3.00 per patient/per month extra fee
o All other with Special Use Permits - @50% extra fee
Janice Ashford (District 7) moved for the board to accept the “Extra Burden Road Maintenance Fee Schedule” attached with the Fee percentages to be charged to the associated businesses in these categories. Jo Maynard (District 5) seconded the motion.
Discussion: Affects all business operators if they own and have a Special Use Permit. It won’t apply to Fed Ex or UPS trucks coming and going daily. Daycare schools and adult care facilities, populations change. Day care and adult care are going to have big student and patient fluctuation, so they can pay monthly. A discussion of various examples of pro and con scenarios of people who would be affected was discussed along with the value of pursuing this course. They hope there will be finger pointers to let them know of others. This is being proposed to try and get a handle on the people tearing up our roads. Schools are by volume. This was already approved by a previous board. B&B fee schedule was suggested lowered to 25%.
They omitted it was Dist 5 rep, Maynard, who hoped for "finger pointers". I heard it first hand.
Janice Ashford (District 7) moved to amend her motion to follow the fee schedule with change of vacation rental to 25%. Paul Wheeless (District 3) seconded the motion. Vote: Yes-5. Unanimous. Motion carried.