01-31-2017, 01:03 PM
I will post this on both HPP threads since the minutes discuss the mailboxes and roads. Please keep in mind that Dist 2 rep (VP) and current Dist 6 rep (new pres) were both on the board during May 2016.
The Finance Committee during this time period was also working behind closed doors; no members were allowed to attend their mtgs, no minutes or reports were provided to the membership on the website or handed out at membership mtgs.
Don't know if Jerry Sodan was aware of the budget approved at this meeting. They only budgeted $14,000 for road MAINTENANCE work = road striping and reflectors?? But had no problem coming up with $300,000 for CS and now as recently reported by the GM, the budget is currently $750,000 for CS. Not adding up. And they wonder why members are up in arms about a potential $150 x 8,800 lots ($1,320,000) getting into their hands before the project even gets started and no membership checks and balances = Finance Committee?
5/18/2016 Board Meeting Minutes
"The Finance Committee completed the Annual Budget and Capital Improvement Budget which was distributed to the Board for inspection as she highlighted the following: Again, for this year, $300,000 has been set aside for dust mitigation, which some call chip seal, but it is actually the dust mitigation project.
The Finance Committee has also put aside $14,000 for the road striping and marking, which might not cover all the roads, but they felt that would be a good start and then the following year, they thought they could do another $14,000. They built in an extra $20,000, in case one of the mowers breaks down or they need to buy something that way. It’s not part of the repairs and maintenance budget, but it is just for purchase a piece of equipment.
There was a $100,000 in the Capital Improvement Budget for the mailboxes property and expense, which also might not cover everything, but it’s for the first year and should be a good start. They did consider Wages, which she explained how they calculated for a slight increase to cover expected raises. They have $10,000 already calculated for the activity center new chairs and tables. They estimated that it would cost approximately $20,000, total, so they allotted half for this year and half for next year. So, that makes the Roads Capital Improvement Budget is a total of $334,000. The non-roads Capital Improvement Budget is $110,000. It was noted that for the Bond requirements HPPOA Budget has to meet or beat 110% and it actually comes in at 118%, so HPPOA should be good throughout the year, even if they should get some unexpected surprises throughout the year. Janice Ashford (District 7) moved to accept and pass the new budget for the fiscal year of 2016/2017. Jo Maynard (District 5) seconded the motion.
VII. GM Report – Don Morris
They’ve had quit a large number of road maintenance requests that they have not yet gotten to do due to some of the equipment being tied up for chip sealing, but all potholes and grading will be started tomorrow and will be worked on until finished. Equipment requires daily repair, which they also work diligently daily to keep on the road, repairing as needed whenever possible. The Backhoe needs new 4-in-1 bucket. They have repaired it several times and it has finally gotten to the point that it is beyond repair. He noted that he gather more than three estimates and the lowest price quote was distributed for Board perusal coming in at $6,245 from East coast, with shipping, but was still $3,000 cheaper than buying one here and it’s very much needed because the backhoe is basically non-functional without it.
Chip Seal Dust Mitigation Update– They’ve completed one layer of chip seal on 23rd between Kaloli and Shower. They’ll be doing the other lane next week, after the first lane sets up. For the detour while working on it, they are trying to maintain one-way traffic flow entering from Shower and exiting on Kaloli to allow for the road to set up."
They're currently CS'g 26th between Kaloli and Paradise. So much for the GM stating at this 5/2016 mtg that, "all potholes and grading will be started tomorrow and will be worked on until finished."
Edited to add last para and correct punctuation.
The Finance Committee during this time period was also working behind closed doors; no members were allowed to attend their mtgs, no minutes or reports were provided to the membership on the website or handed out at membership mtgs.
Don't know if Jerry Sodan was aware of the budget approved at this meeting. They only budgeted $14,000 for road MAINTENANCE work = road striping and reflectors?? But had no problem coming up with $300,000 for CS and now as recently reported by the GM, the budget is currently $750,000 for CS. Not adding up. And they wonder why members are up in arms about a potential $150 x 8,800 lots ($1,320,000) getting into their hands before the project even gets started and no membership checks and balances = Finance Committee?
5/18/2016 Board Meeting Minutes
"The Finance Committee completed the Annual Budget and Capital Improvement Budget which was distributed to the Board for inspection as she highlighted the following: Again, for this year, $300,000 has been set aside for dust mitigation, which some call chip seal, but it is actually the dust mitigation project.
The Finance Committee has also put aside $14,000 for the road striping and marking, which might not cover all the roads, but they felt that would be a good start and then the following year, they thought they could do another $14,000. They built in an extra $20,000, in case one of the mowers breaks down or they need to buy something that way. It’s not part of the repairs and maintenance budget, but it is just for purchase a piece of equipment.
There was a $100,000 in the Capital Improvement Budget for the mailboxes property and expense, which also might not cover everything, but it’s for the first year and should be a good start. They did consider Wages, which she explained how they calculated for a slight increase to cover expected raises. They have $10,000 already calculated for the activity center new chairs and tables. They estimated that it would cost approximately $20,000, total, so they allotted half for this year and half for next year. So, that makes the Roads Capital Improvement Budget is a total of $334,000. The non-roads Capital Improvement Budget is $110,000. It was noted that for the Bond requirements HPPOA Budget has to meet or beat 110% and it actually comes in at 118%, so HPPOA should be good throughout the year, even if they should get some unexpected surprises throughout the year. Janice Ashford (District 7) moved to accept and pass the new budget for the fiscal year of 2016/2017. Jo Maynard (District 5) seconded the motion.
VII. GM Report – Don Morris
They’ve had quit a large number of road maintenance requests that they have not yet gotten to do due to some of the equipment being tied up for chip sealing, but all potholes and grading will be started tomorrow and will be worked on until finished. Equipment requires daily repair, which they also work diligently daily to keep on the road, repairing as needed whenever possible. The Backhoe needs new 4-in-1 bucket. They have repaired it several times and it has finally gotten to the point that it is beyond repair. He noted that he gather more than three estimates and the lowest price quote was distributed for Board perusal coming in at $6,245 from East coast, with shipping, but was still $3,000 cheaper than buying one here and it’s very much needed because the backhoe is basically non-functional without it.
Chip Seal Dust Mitigation Update– They’ve completed one layer of chip seal on 23rd between Kaloli and Shower. They’ll be doing the other lane next week, after the first lane sets up. For the detour while working on it, they are trying to maintain one-way traffic flow entering from Shower and exiting on Kaloli to allow for the road to set up."
They're currently CS'g 26th between Kaloli and Paradise. So much for the GM stating at this 5/2016 mtg that, "all potholes and grading will be started tomorrow and will be worked on until finished."
Edited to add last para and correct punctuation.