06-25-2017, 08:58 AM
FYI...when/if you attend today's meeting, please keep this in mind.
There's no provisions for the current board to have a meeting w/the new reps after they've been sworn in. The Orientation meeting is the only provision in our bylaws for the current reps to meet with new reps for the transition between the old and new board and it's business, including legal. There has been NO Orientation meeting yet.
(e) Orientation Meeting.
"There shall be an orientation meeting soon after the annual election of directors and before the installation of directors and officers following the June membership meeting. Invitees shall include the seated directors and the newly elected directors and may include the general manager and the Association's legal and financial counsel or other experts as appropriate. No actual business shall be conducted at this meeting. (meaning NO board votes) The location and format for this meeting will be at the board's discretion. The purpose of the meeting is to facilitate a smooth transition between incoming and outgoing directors and the agenda shall include:
1. Orientation of HPPOA bylaws with emphasis on Article IV - Objects and Purposes, Article VIII Board of Directors, and Article IX- Officers
2. Introduction of the Oath of Office and the Statement of Officer.
3. Review of board meeting procedures, board communications, board/management relationships, and personnel policies.
4. Overview of unfinished business, ongoing projects and current committees."
This is where the bylaws give provisions to discuss all unfinished business, legal or otherwise. There are no members present outside of the board and incoming reps at the Orientation meeting (unless invited by the board) so anything can be discussed w/the incoming reps. The bylaws has no language, doesn't mandate, that reps have to be sworn in first before discussing unfinished business, legal or otherwise etc.
Current Dist 5 rep said at their Jun board mtg that they can't discuss legal business w/new reps until after they've been sworn in. Where in the bylaws does it say that?? There's no Orientation meeting planned for today either.
The bylaws states contrary by the mere fact that legal counsel can be invited to this meeting: "may include... the Association's legal and financial counsel or other experts as appropriate."
So based on Dist 5 rep's rational and advice, the rest of the board thought it sounded like a good idea and the Orientation meeting hasn't taken place yet. Our bylaw is clear and was disregarded. At last year's Orientation meeting, not all new reps were contacted, and it was held in the parking lot outside of someone's SUV so they could hand off all the pertinent new board info. (You can check the minutes to see who the board reps were at the time.) After last year's orientation mtg, one of the incoming reps who had been invited to this meeting for new reps, was told a week later by Maynard that he actually hadn't won the election for Dist 1 seat. (It's in the Jun 2016 membership meeting minutes.)
There's no provisions for the current board to have a meeting w/the new reps after they've been sworn in. The Orientation meeting is the only provision in our bylaws for the current reps to meet with new reps for the transition between the old and new board and it's business, including legal. There has been NO Orientation meeting yet.
(e) Orientation Meeting.
"There shall be an orientation meeting soon after the annual election of directors and before the installation of directors and officers following the June membership meeting. Invitees shall include the seated directors and the newly elected directors and may include the general manager and the Association's legal and financial counsel or other experts as appropriate. No actual business shall be conducted at this meeting. (meaning NO board votes) The location and format for this meeting will be at the board's discretion. The purpose of the meeting is to facilitate a smooth transition between incoming and outgoing directors and the agenda shall include:
1. Orientation of HPPOA bylaws with emphasis on Article IV - Objects and Purposes, Article VIII Board of Directors, and Article IX- Officers
2. Introduction of the Oath of Office and the Statement of Officer.
3. Review of board meeting procedures, board communications, board/management relationships, and personnel policies.
4. Overview of unfinished business, ongoing projects and current committees."
This is where the bylaws give provisions to discuss all unfinished business, legal or otherwise. There are no members present outside of the board and incoming reps at the Orientation meeting (unless invited by the board) so anything can be discussed w/the incoming reps. The bylaws has no language, doesn't mandate, that reps have to be sworn in first before discussing unfinished business, legal or otherwise etc.
Current Dist 5 rep said at their Jun board mtg that they can't discuss legal business w/new reps until after they've been sworn in. Where in the bylaws does it say that?? There's no Orientation meeting planned for today either.
The bylaws states contrary by the mere fact that legal counsel can be invited to this meeting: "may include... the Association's legal and financial counsel or other experts as appropriate."
So based on Dist 5 rep's rational and advice, the rest of the board thought it sounded like a good idea and the Orientation meeting hasn't taken place yet. Our bylaw is clear and was disregarded. At last year's Orientation meeting, not all new reps were contacted, and it was held in the parking lot outside of someone's SUV so they could hand off all the pertinent new board info. (You can check the minutes to see who the board reps were at the time.) After last year's orientation mtg, one of the incoming reps who had been invited to this meeting for new reps, was told a week later by Maynard that he actually hadn't won the election for Dist 1 seat. (It's in the Jun 2016 membership meeting minutes.)