01-07-2008, 07:41 AM
Here's the response I received from the Pres of HPPOA, followed by my reply to her response:
Dear Mr. Johnson,
Thank you for taking the time to express your concerns.
Foreclosures were undertaken by the Board two years before the bond monies were obtained. The first round of foreclosures was against lots owing more than $2,500, meaning that the owners had never paid any of the assessments since assessments were first imposed in the 1970's. The second and third round of foreclosures have been undertaken against lots owing more than $2,000, meaning that the owners have not paid assessments since the late 1980's. In as much as all delinquent lots owners are obligated to pay all costs associated with a foreclosure action, there ultimately is not cost to the Association. One further note, the bonds are not general obligation bonds, therefore collection of the obligation by foreclosure can only be taken against those lot owners in arrears.
The Road Paving committee was reformed in August following the beginning of the new term and the departure of two directors who served on the committee previously. The committee has been meeting regularly and is nearing completion of the Association's paving plan. I anticipate the committee will make a presentation to the Board at the January Board meeting. Committee members are: Frank Annin, Robert Rainie, Dale Watson and Dennis Higgins, Chair.
Meeting minutes are published on the website after they have been approved. The October minutes are the most current approved minutes. At the December meeting, approval of the November meeting minutes was deferred to the next regular Board meeting. I anticipate the November and December minutes will be posted online within a reasonable time period following the January 16, Board meeting.
I am copying all of the directors in my response, so that the entire Board may have the benefit of your email. Again, thank you for bringing your concerns to our attention.
My reply to the above:
Dear Joanne:
Thank you for your prompt response, and for communicating my concerns to the other Board members. At least I now have some kind of a time frame for expecting answers to my questions regarding the paving project.
I am somewhat confused by your response regarding publication of the minutes of meetings. I am of course open to correction, but the only reference I can find in the Bylaws regarding minutes is in Article IX 4a, describing the duties of the Secretary. It says in part "The Secretary shall review and countersign the minutes taken by the independent recording secretary prior to distributing the minutes to the other directors". I see no mention of any requirement that the minutes be approved by the Board as a body. Since the minutes of the November meeting were available at the December meeting, and presumably given to the other Board members, does it not follow that they then should have been made available to the general membership? And, of course, the most effective way to make the minutes available would be to publish them on the website.
Also, would you be so kind as to tell me who the 'independent recording secretary' is? Also where the audio tapes are stored?
I look forward to hearing from you soon,
Dear Mr. Johnson,
Thank you for taking the time to express your concerns.
Foreclosures were undertaken by the Board two years before the bond monies were obtained. The first round of foreclosures was against lots owing more than $2,500, meaning that the owners had never paid any of the assessments since assessments were first imposed in the 1970's. The second and third round of foreclosures have been undertaken against lots owing more than $2,000, meaning that the owners have not paid assessments since the late 1980's. In as much as all delinquent lots owners are obligated to pay all costs associated with a foreclosure action, there ultimately is not cost to the Association. One further note, the bonds are not general obligation bonds, therefore collection of the obligation by foreclosure can only be taken against those lot owners in arrears.
The Road Paving committee was reformed in August following the beginning of the new term and the departure of two directors who served on the committee previously. The committee has been meeting regularly and is nearing completion of the Association's paving plan. I anticipate the committee will make a presentation to the Board at the January Board meeting. Committee members are: Frank Annin, Robert Rainie, Dale Watson and Dennis Higgins, Chair.
Meeting minutes are published on the website after they have been approved. The October minutes are the most current approved minutes. At the December meeting, approval of the November meeting minutes was deferred to the next regular Board meeting. I anticipate the November and December minutes will be posted online within a reasonable time period following the January 16, Board meeting.
I am copying all of the directors in my response, so that the entire Board may have the benefit of your email. Again, thank you for bringing your concerns to our attention.
My reply to the above:
Dear Joanne:
Thank you for your prompt response, and for communicating my concerns to the other Board members. At least I now have some kind of a time frame for expecting answers to my questions regarding the paving project.
I am somewhat confused by your response regarding publication of the minutes of meetings. I am of course open to correction, but the only reference I can find in the Bylaws regarding minutes is in Article IX 4a, describing the duties of the Secretary. It says in part "The Secretary shall review and countersign the minutes taken by the independent recording secretary prior to distributing the minutes to the other directors". I see no mention of any requirement that the minutes be approved by the Board as a body. Since the minutes of the November meeting were available at the December meeting, and presumably given to the other Board members, does it not follow that they then should have been made available to the general membership? And, of course, the most effective way to make the minutes available would be to publish them on the website.
Also, would you be so kind as to tell me who the 'independent recording secretary' is? Also where the audio tapes are stored?
I look forward to hearing from you soon,